Cyber threats are everywhere, and phishing remains the #1 way attackers target Texas businesses. With advanced AI making scams more persistent, it’s critical that everyone—from the front desk to the C-suite—knows how to spot and stop phishing emails before disaster strikes.
- Double-check the sender
Don’t trust display names alone. Always review the sender’s actual email address for subtle misspellings or odd domains. If something looks off, treat the message as suspicious until verified.
- Hover before you click
Pass your mouse over links to preview their destination—without clicking. If the path leads somewhere unfamiliar or sketchy, ignore it and inform IT immediately.
- Spot spelling and grammar errors
Legitimate companies proofread communications. Obvious mistakes and awkward phrases are red flags that point to phishing attempts or automated bots.
- Assess the context
Does the email use your name, or is it generic? Are there vague or overly urgent requests? Phishing relies on urgency and lack of personalization—take a moment to question unusual requests.
- Never send personal info via email
No legitimate provider should request passwords, payment details, or sensitive business data by email. If you’re asked, stop and contact the organization through verified channels for confirmation.
- Beware urgent scare tactics
“Your account will be locked!” “Act now or else!” These pressure tactics drive quick reactions, hoping you’ll overlook warning signs. Evaluate calmly and don’t let scare tactics override your good judgment.
- Scrutinize signature lines
Look for complete, professional signatures with a verified contact, not just a name or strange logo. Missing or inconsistent details could mean the sender isn't who they claim to be.
- Handle attachments carefully
Be wary of unexpected attachments, especially if they come from new contacts or have odd file extensions. Run a scan with up-to-date security software before downloading or opening anything unusual.
- Trust your instincts
If something feels off—even if you can’t pinpoint why—flag it for review. It’s better to investigate a false alarm than risk a breach.
- Always ask Fluid IT
If you’re unsure, reach out to your Fluid IT team. We’d rather investigate a legitimate email than have your business exposed to risk.
Phishing detection is everyone’s job. For maximum protection, Fluid IT recommends regular, interactive phishing simulations for Dallas–Fort Worth clients. Our tests build cybersecurity awareness and reveal real-world threats before attackers do. To learn more or to schedule a team phishing test, contact us today.
Stay safe. Stay vigilant. Stay secure—with Fluid IT.
Devin Kindred
